Administrative Staff
Here you can find the list of offices at the University of Prizren as well as contact persons responsible together with the description of the works for which they are in charge.
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Legal Office
Name of the Office
Legal Office
Function of the Office
Drafts regulations, instructions, recommendations for authorties of the University,
- provides explanation of legal provisions, the Statute and other normative acts applicable in the Republic of Kosovo,
- Prepares forms and contract decisions that relate to staff of the University and other entities with which it has contractual relations University of Prizren,
- As appropriate, prepares the charges against other persons and entities which cause damage University,
- Representing the University in all proceedings which take place in Kosovo courts and administrative bodies,
- Through general secretary answers the demands addressed to the Steering Council and Senate and provides legal clarification of the University bodies,
- Prepare materials for meetings of the organs of the University and participate in meetings,
- Compiles the minutes and the extract of the minutes of the meetings of the bodies of the University,
- Compiles the decisions, conclusions and recommendations from the meetings of the bodies of the University,
- Performs other duties which assign general secretary of the university.
Officer in Charge
LL.M Blerta Hajra Kabashi
E-mail
Phone
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Office of Budget and Finance
Name of the Office
Office for Budget and Finance
Function of the Office
In cooperation with the management of UPZ makes budget planning for the University of Prizren for the following academic year and medium-term plans UPZ. After approval of those plans by the Board of UPZ submit those plans to the budget request relevant institutions. He executes all UPZ payments for all economic categories of the budget. It follows the payment of staff salaries and ensures that they are in compliance with applicable contracts. He reports to senior officers and periodically to the Steering Council of UPZ regarding budget spending. Makes periodically analysis regarding budget expenditure. Is responsible for implementation of the Law on Public Financial Management.
Officer in Charge
Bajram Kolgenci
E-mail
bajram.kolgeci@uni-prizren .com
Office Phone:
139
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Translation Service
Name of the Office
Translator for the English Language.
Function of the Office
Does organizing of the daily and weekly different workshops as well as the career fair with internal and external experts for students within the academic year in cooperation with Project TEMPUS. Keeps lectures to the students in the traings in the area of the career development in the framework of the Project TEMPUS.
Conducts written translation from Albanian into English and from English into Albanian of all material for Accreditation Agency of existing programs and new programs, translates all official documents in writing, makes verbal translation for UPZ Management in meetings with international representatives.
Officer in Charge
Përparim Avdullahu
E-mail
Office phone:
Mobile phone:
126:
+37744306748
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Student Support Services Officer
Name of the Office
Coordinator for the Student Support Services
Translator for the English Language.
Function of the Office
Does organizing of the daily and weekly different workshops as well as the career fair with internal and external experts for students within the academic year in cooperation with Project TEMPUS. Keeps lectures to the students in the traings in the area of the career development in the framework of the Project TEMPUS.
Conducts written translation from Albanian into English and from English into Albanian of all material for Accreditation Agency of existing programs and new programs, translates all official documents in writing, makes verbal translation for UPZ Management in meetings with international representatives.
Officer in Charge
E-mail
Office phone:
Mobile phone:
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Administrative Assistant in the Office of the Secretary
Name of the Office
Administrative Assistant in the Office of the Secretary
Function of the Office
- Coordinates the work in the office of the Secretary, prepares the necessary documentation for meetings, official trips, etc.;
Records meetings, telephone calls from the country and abroad, keeps the Address (numbers) phones of the Secretary, Rector and Pro-Rectors and staff of the University;
- Ensure that the phones be used only for official purposes;
- Welcomes visitors and interlocutors on the phone, conveys messages from the Secretary, Rector, Vice-Rectors of the University and other leaders and accept them for the same and other leaders of the University of Prizren;
- If necessary, take part in meetings with the Secretary. Participates in the preparation of meetings, the various conferences;
- Informs Faculty for the Senate meetings, the Board and other meetings held in the University;
- Takes care of and responses to official secrecy in matters of the University;
- Processes personal computer or the press, letters, reports, memos, fax and all documents and other forms of university operational matters related to the University;
- She forwards the University documents for signature and files them;
- Organizes and makes archiving documents, while respecting the rules of the filing;
- Perform other duties of his activity, which assigns Secretary, Rector and Vice-Rectors.
Officer in Charge
E-mail
Office phone:
Mobile phone:
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Certification Office
Name of the Office
Certifying officer
Function of the Office
- To ensure that the applicable terms of a public contract are met before making or authorizing payments under the contract;
- To ensure that the expenditure of public money under any public contract is done in accordance with the FMC Rules;
- Verifies the amount of expenditure by units and codes;
- Compiles and archives financial documents;
- Verifies the documentation, verifies the accuracy of data;
- Controls the supporting documentation (invoices, waybills, contracts, decisions and other associated documents);
- Ensure that all documents are stamped and signed;
- Maintains disposition of files, including all relevant copies;
- Maintains and archives documents certified;
- Maintains records of all certified decisions with accurate and precise details of the requirements for çertfikim funds;
- Performs all tasks that are assigned to him / her under the FMC Rules;
- Assits to the procurement officer for budget and finance officer deemed necessary;
- Replace procurement officer, and finance in the event of their absence from work;
- Performs other duties by order of the Rector and Pro-Rectors.
Officer in Charge
Shaban Bajrami
E-mail
Office phone:
Mobile phone:
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Officials for Diploma
Name of the Office
Office for Diploma
Function of the Office
- Does the computer databases for graduated candidates from a university:
- Maintains the book registers on the number of graduates;
- Through computer meets forms for candidates graduate diploma in basic studies in BA and master, and distributes them;
- Maintain accurate records and prints diploma in accordance with applicable law;
- Reports on the budget and finance office to equalize monthly revenues are generated by typing the degrees;
- Perform other duties set by the secretary general.
Officer in Charge
Abedin Balaj
E-mail
Office phone:
Mobile phone:
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Administrative Assistant in the Office of the Steering Council of UPZ
Name of the Office
Administrative Assistant at the office of the Steering Council of the UPZ
Function of the Office
- Coordinate the work in the office of the Board of UPZ, in preparing the necessary documentation for meetings, official trips, etc .;
- Record meetings, telephone calls from the country and abroad, keeps the Address (numbers) of phones of members of the Board of UPZ;
- Ensure that the phones be used only for official purposes;
- Welcomes visitors and interlocutors on the phone, hung up messages from members of the Board and other leaders of the University and the Board accepts them and other leaders UPz-es;
- Participates in Board meetings and keep minutes of the meeting. Participates in the preparation of meetings, the various conferences;
- Informs the Board to other meetings held in the University;
- Takes care of and responses to official secrecy in matters of the University Board;
- Processes personal computer or print documents, reports, memos, fax and all documents and other forms of university operational matters related to the University;
Delivers Steering Council paper work for signature and files them; - Organizes and makes archiving documents, while respecting the rules of the filing;
- Performs other duties from its scope which assigns Steering Council.
Officer in Charge
Arbnore Shehu
E-mail
Office phone:
Mobile phone:
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Incomes and Commitments Officer
Name of the Office
Office for Incomes and Commitments
Function of the Office
Does the receivance of different subjects from academic units UPZ;
- Makes preparation of materials for signature and budget of own revenues of the Rector, Vice Rector or the Secretary General;
- Makes commitment cases by regular budget and from own revenues and commitment subjects related by the donor funding sources;
- Makes preparation of cases for cancellation in the MEF;
- Prepares daily report from the Free Balance System to finance the Officers in Charge;
- Makes public utility payments, payments of various supplies and preparation of standard documentation for public procurement;
- If necessary, participate in the bid evaluation committee, continues with the procedure for authorization and certification in MEST, does the job of finalizing the MEF, performs equalization payments and made according to excerpts and stories;
- Makes students equalization payments based on banks' reports and the reports of the faculties;
- Performs other tasks that require leaders;
Officer in Charge
Azem Ramadani
E-mail
Office phone:
Mobile phone:
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Procurement Office
Name of the Office
Procurement Office
Function of the Office
- Does preliminary planning for the fiscal year;
- Quantities of calculated values for products, services or works;
- Value, type and conditions of public contracts
- Specifications and types of purchases, performance of services;
- Determination of substantive conditions of public contracts;
- Initiation of procurement activities (advertisements, collection, opening and evaluation of bids);
- Exercise procurement activity in a transparent manner without discrimination and preserving business secrets.
- Is responsible for maintaining and supervising UPZ assets;
- Performs duties as deputy finance officer and payments officer certification as necessary;
- Perform other duties on the recommendation of the Rector and Pro-Rectors.
Officer in Charge
Egzon Kryeziu
E-mail
Office phone:
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Administrative Assistant in the Office of the Rector
Name of the Office
Administrative Asisstant in the Office of the Rector
Function of the Office
- Coordinates the work of the Rector's office in preparing the necessary documentation for meetings, official trips etc.
- Records meetings, telephone calls from the country and abroad, keeps the Address (numbers) of the Rector and Vice-Rector phones and staff at the University,
- Ensure that the phones be used only for official purposes,
- Welcomes visitors, telephone messages recieved forwards to the Rector, Vice-Rector of the University and other leaders and receives them for the Rector, Vice-Rectors and other leaders UPZ,
- If necessary, participates in the translation from Albanian into English and vice versa for the Rector. Participates in the preparation of meetings, conferences, including hotel bookings.
- Informs Faculty for Senate and the Board meetings, and other meetings that will be hold in the University,
- Takes care of and responses to official secrecy in matters of the University.
- Processes personal computer or print letters, reports, memoranda, telex, telefax of all documents and other forms of university operating issues related to the University,
- One of them leads the archive of the University,
- forwards the University documents for signature and files them,
- Organizes and makes archiving documents, while respecting the rules of the filing.
Officer in Charge
E-mail
Phone:
029 232-140
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Rector’s Driver
Name of the Office
Rector’s Driver
Function of the Office
- Responsible to drive cars that are available to university, according to the written and oral command of the rector, vice rector;
- Is in harge with cars of the University of Prizren and care of maintenance, cleanliness and that cars to be able to technically fit;
- Drives Rector of the University and other leaders;
- Makes driving necessary, university staff;
- Perform minor technical interventions in the vehicle;
- Maintains records on previous mileage and fuel costs and other spending cash for cars that directs;
- Together with the corresponding official takes care of vehicle registration;
- Performs handover of postal deliveries;
- Where appropriate performs courier jobs and a postman;
- Perform other duties which assigns the Rector of the University of Prizren
Officer in Charge
Blerim Shehu
E-mail
Phone:
044-258-357
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Asset-Estate Officer
Name of the Office
Officer for Assets -Property
Function of the Office
- Ensuring and managing effective, efficient and reliable property;
- Performs maintenance of accurate data on assets through systematic monitoring of asset register, with the aim of assessing and reporting their value;
- Performs maintenance of accurate data on assets for the purposes of evaluation and reporting of their value;
- Ensure adequate processes, efficient and transparent regarding the disposal of assets;
- Develop and maintain a register of property that is owned by the University;
- Performs registration in accounting and treasury system real value higher than € 1,000;
- Makes registration of capital and non-capital assets in the accounting records and the register of property on the basis of the original price and the purchase;
- Maintains records of immovable fixed assets and inventory in use;
- Registers in the free balance by supply prices;
- Maintain asset depreciation books, and so on;
- Perform other duties which are assigned by the leaders.
Officer in Charge
E-mail
Phone:
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Librarian
Name of the Office
Librarian
Function of the Office
- Organizes the work of the University Library;
- Organizes and manages the database on scientific and research work of the teachers of the University;
- Explores scientific database technology;
- Performs library official work if the University does not have official library; - Performs all duties of registration of books, brochures and magazines in the library;
- Adjusts the library according to the nomenclature, which is applied;
- Gives books to use students, teachers and associates;
- If necessary, monitors the reading rooms, which are used by students;
- Performs other similar related works by the order of the Rector, Pro-Rectors, Deans of faculties and the Secretary General of the University..
Officer in Charge
Denis Mallata
Hekuran Kabashi
E-mail
Phone:
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Office for Infrastructure
Name of the Office
Office for Infrastructure
Function of the Office
- Prepares documents for projects including plans, specifications technical documents, instructions, scope of work, bills of quantities and financial approval.
- Assist in the management of UPZ work and cooperate as appropriate finances
- Supervises and monitors contracts administered by UPZ for infrastructure, ensuring that respect constructing, material and contracting standards.
- Assist in the management and adaptation of spaces for the functioning and performance of the work in the UPZ
- Oversees and directs all construction works that are implemented in UPZ by contracted, donors and municipalities.
- Responsible for the execution of works in the field of professional training that has, respectively defined projects for UPZ.
- Assist in the preparation of the budget submission and other reports necessary financial infrastructure works.
Officer in Charge
Edona Berisha
E-mail
Phone
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Bosnian language Administrative Officer
Name of the Office
Adminstrative Officer for Bosnian Language
Function of the Office
- Does the Translation in verbal and in writing conducts the paper work translation from Albanian,Serbocroation(Bosnian) English and vice versa;
- Maintains the official Web page of UPZ in Bosnian Language
-Compiles University publications and different notifications within UPZ in Sebocroation(Bosnian) Language;
-Conducts other duties that are assigned by Employer.
Officer in Charge
Jasmin Jusufi
E-mail
Phone:
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Internal Auditor
Name of the Office
Internal Auditor
Function of the Office
- Is responsible for organizing, conducting, supervising, and carrying out all activities of internal audit, as well as for submission of audit results to senior management;
- is responsible for selecting the internal auditors on a competitive basis, after consultation of the list of Internal Auditors provided by the CHU and in accordance with other applicable laws in Kosovo, civil service legislation;
- is responsible for ensuring proper implementation and observance of laws, rules, policies, guidelines, manuals and compliance with the Law on Internal Audit;
- is responsible for ensuring timely preparation and submission of audit strategic plan based on risk assessment for review and approval of senior management;
- is responsible for preparing the submission of quarterly reports, six-monthly and annual all audit activities of senior management.
- Gets certified information from the Treasury, the Central Bank of Kosovo and any public or private organization about accounts and / or transactions or closed which includes entities over which the Internal Audit Office has powers under Article 10 paragraph 1 of Law Internal Audit;
-I maintains all records of audit reports, comprehensive notes, written in connection with all issues, evidence, dealing with those reports and all recommendations of senior management, which must be stored at least 7 (seven) years;
- Responsible for the immediate reporting to senior management any indicators of fraud or corrupt activity and provide suggestions for improving the system, and notification of the competent authorities, if senior management does not take appropriate action;
- Responsible for the preparation of a plan to provide sufficient professional development of all members of the Office of Internal Audit, including the Director;
- Is responsible for handing over senior management charter for internal audit function;
- Responsible and performs other tasks provided for in Article 12 and 14 of the Law on Internal Audit;
- Performs other tasks that require leaders;
Officer in Charge
Muharrem Fazliu
E-mail
Phone:
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Office of Personnel
Name of the Office
Office for Personnel
Funksioni i Zyrës
- Keeps register book of the employed personnel
- Maintains records and documentation for each individual UP staff - on the basis of the laws and the University;
- Issues certificates and other documents relating to the status of staff;
- Compiles various statistical reports concerning personnel for the needs of the University,
- Prepares appropriate employment contracts for administrative personnel, professional and technical staff of the University,
- Prepares appropriate work contracts under the instructions of the Rector and General Secretary
- Performs other duties which assign general secretary of the University.
- If necessary, prepares contracts on work under the instructions of the Rector and Secretary General of the University
- Perform all work associated with the development and maintenance of recruitment procedures
- Processes the retirement and coordination with sector leader for admission and personnel development, processes disciplinary issues.
Përgjegjësi i Zyrës
Skender Kokollari
E-mail
Telefoni
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Administrative Assistant of Deans
Name of the Office
Administrative Asisstant to the Deans’
Function of the office
- Coordinates the office of Deans of Programs in the preparation and holding of the necessary documentation for the Deans etc.
- Perform administrative and technical work programs Deans;
- Records correspondence, conveys the terms of the obligations of Deans;
- Welcomes parties for the Deans of the programs;
- Writes letters according to the needs of Deans;
- If necessary does photocopies of the materials and the put it In order;
- If necessary, leads the main protocol on registration of incoming and outgoing materials;
- Makes mail distribution after received for the Deans of the programs;
- Makes the distribution of documents, decisions and other materials through internal book all programs concerned personnel;
- Record meetings, telephone calls from the country and abroad, keeps the Address (numbers) of mobile staff (teachers) who keep learning programs, and if necessary you calling them.
- Ensure that the office phone to be used only for official purposes,
- Welcomes visitors and interlocutors on the phone, hung up messages for Deans of Programs and other leaders UPZ,
- If necessary, takes part in a meeting with the Rector, participates in the Deans preparation of meetings, conferences.
- Informs Deans for the meetings in Senate, and Steering Council and other meetings tha will be hold in the University,
- Takes care of and is responsible for maintaining the secrecy of university affairs official.
- Processes personal computer or print letters, reports, memoranda, telex, telefax of all documents and other forms of university operating issues related to the University,
- conveys and stores documents for signature programs,
- Organizes and makes archiving documents, while respecting the rules of the filing,
- Maintain and collates evidence submitted by professors held classes with students and compile reports and informs to the programs Deans lost hours of the professors.
Officer in Charge
Nora Rada
E-mail
Phone:
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Office of Finance
Name of the Office
Office for Budget and Finance
Function of the Office
In cooperation with the management of UPZ makes budget planning for the University of Prizren for the following academic year and medium-term plans UPZ. After approval of those plans by the Board of UPZ submit those plans to the budget request relevant institutions. He executes all UPZ payments for all economic categories of the budget. It follows the payment of staff salaries and ensures that they are in compliance with applicable contracts. He reports to senior officers and periodically to the Steering Council of UPZ regarding budget spending. Makes periodically analysis regarding budget expenditure. Is responsible for implementation of the Law on Public Financial Management.
Officer in Charge
Bajram Kolgeci
E-mail
bajram.kolgeci@uni-prizren .com
Office Phone:
139
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Driver in Rectorate
Name of the Office
Driver at the Rectorate
Function of the Office
- Responsible to drive cars that are available to university, according to the written and oral command of the rector, vice rector;
- Is in harge with cars of the University of Prizren and care of maintenance, cleanliness and that cars to be able to technically fit;
- Drives Rector of the University and other leaders;
- Makes driving necessary, university staff;
- Perform minor technical interventions in the vehicle;
- Maintains records on previous mileage and fuel costs and other spending cash for cars that directs;
- Together with the corresponding official takes care of vehicle registration;
- Performs handover of postal deliveries;
- Where appropriate performs courier jobs and a postman;
- Perform other duties which assigns the Rector of the University of Prizren
Officer in Charge
Rion Kryeziu
E-mail
Phone:
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Officer archive, postage and photocopying services
Name of the Office
Office for archive, post services and photocopy
Function of the Office
- From related services receives all the material for the archive;
- Makes archiving of official documents of the University under the nomenclature provided for in the rules for keeping and recording of archival material and archive book guide;
- Proposes to the Rector and Secretary of the University list of categories of recorded materials for file terms;
- Prepares and proposes the destruction of recorded material and keeps records for this;
- The following and applying legal provisions which regulate the conduct of archive material;
- With the permission of the Rector and Secretary of UPZ gives temporary use archive material of reverse;
- holds and leads the main protocol for registration of cases;
- Makes the distribution of mail deliveries after receiving from the Rector or UPZ secretary;
- Makes the distribution of documents, decisions and other materials through internal book distribution to all staff of the University;
- If necessary, make photocopies of materials and ranks them;
- Perform other duties according to the rules for the archive and the orders of the Secretary and Rector.
Officer in Charge
Nehat Gashi
E-mail
Phone:
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IT Officer
Name of the Office
IT Office
Function of the Office
- Provides program applicable standards and leadership needs easy and efficient databases for students, academic and non-academic staff of the University;
- Administer the computer network of the University of Prizren;
- Administer the servers of the University of Prizren.
- Provides all the involvement of all faculties of the university computer network;
- Makes expanding student enrollment software and network connectivity centers;
- Organize perfection of workers who work in the computer center;
- Performs other duties that are necessary and essential for the Centre, as well as those that require leaders.
- Participates in the preparation of projects for computer networks LAN, WAN; WPN, Internet and intranet;
- Installs and implements computer networks through computer labs within the University of Prizren and anywhere else it deems necessary.;
- Regulates the flow of administrative installations for network operating systems UPz;
- Administers the computer network operating systems;
- Participates in the installation and configuration of: computers, printers, scanners, etc;
- Increases in computer Operating Systems and installs antivirus programs and compression of documents;
- Responsible for data integrity, monitoring, planning, security of computers and different problems;
- Facilitates the planning work and the existing network must be done according to the norms, ranging from the University and all faculties.
- Supervise the work in software or application program for registering and transferring students and students from previous years in the program;
Other duties as assigned by order of the Rector and leaders of IT planning, guidance and control;
Officer in Charge
Xhevat Kallaba,
Tarik Han
Geront Ademaj
E-mail
Phone:
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Central Administration
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Office for Expenses and Salaries
Name of the Office
Office for Expenses and Salaries
Function of the Office
- Records spending in expenditure diary records according to the procedures and rules of Balance;
- Reports related expenses periodically and appropriate economic categories;
- Checks and verifies budget allocations in the budget organization;
- Checks and verifies the codes of projects, and other relevant data to carry out expenditure;
- Reports on the state of the costs incurred;
- Perform other duties as requested by the supervisor.
Officer in Charge
Tauland Thaqi
E-mail
Phone:
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Information Office
Name of the Office
Media officer
Function of the Office
- Ensures access and work on UPZ transparency by providing information and documents to the general public and the media;
- Informs the public about the work time and the decisions taken at the University of Prizren, by organizing international conferences and local press it, explanation briefings, as well as through the issuance of press releases;
- Ensures that the positions of Rector presented with reports of public opinion in the fields of public information for the press releases, as well as presenting the official media;
- asissts and advises officials of the Rectorate in terms of implementation of the communication strategy;
- Asissts the Rector and Pro-Rectors in preparing documents for publication, speeches, public appearances, for maintaining the official website of the University of Prizren, etc.
- Prepares information and reports from meetings of the departments within the University of Prizren;
- Monitors the daily media, local and international related writings for UPz ;
- Is liaison officer with the international and local press, with respect to matters relating to UPz and international cooperation;
- Perform professional tasks at the request of the Rector and Public Relations Prorektorve.
Officer in Charge
Ramadan Baraliu
E-mail
Phone:
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International Relations Office
Name of the Office
International Relations Office
Function of the Office
The International Relations Office assists to Prizren’s University academic and administrative departments in the design and implementation of international activity that meets aims set out in the University’s Strategic Plan.
The Office carries out activity in five (5) main areas:
1. Strategy and Consultation
Designing initiatives and policy to secure, Prizren’s University international goals.
2. Data Collection and PublicationCollecting, creating, storing, analyzing and publishing data on aspects of international activity.
3. Monitoring and AnalysisIdentifying, analysing and summarising international opportunities and risks for the University
4. Coordination
Organising country and regional networks, and drafting international memoranda and other collaborative agreements
5. Liaison and Diplomacy
Arranging visits to Prizren University by international partners, advising on foreign travel by senior University staff, and managing Prizren University participation in selected international university alliances.
Working Collaboratively
Almost all of the International Strategy of the Prizren University activities is carried out in collaboration with other University departments. The Office aims to combine its expertise in higher education internationalization and its analytic ability with other departments' specialist expertise, developing international activity to suit Prizren’s University needs.
An International University
The University of Prizren, having into consideration that is not so much experienced (only 9 years of Founding) is still not ranked sufficient required among International university rankings higher education institutions, because there still a lot to be done within University activities by getting improved to enhancement in the worldwide educational ranking.
Prizren’s University tries to benefit from its world-class cooperation by international staff, local academic staff, administrative staff and few numbers of Alumni students and engagement all of them with international research programmes, reflecting the continuing internationalization of its education and research..
Officer in Charge
Përparim Avdullahu
E-mail
Office phone:
Mobile phone:
126:
+38344306748
CV CV_perparim.pdf